Car record and index book.



Patented June 2, 1914.

lNvENToR J- (-PYniHiams J. A. WILLIAMS.

GAR RECORD AND INDEX BOOK.

APPLICATION FILED AUG. 1, 1913. 1,098,540.

JOSEPH ALVIN WILLIAMS, O13 WINNIPIEG, MANITOBA, CANADA.

CAR RECORD AND INDEX BOOK.

Specification of Letters Patent.

Application filed August 1, 1913.

Patented June 2, 1914;. Serial No. 782,518.

1 b all whom it may concern Be it known that l, Josurrr ALvIN Wire.

LIAMS, of the city of Winnipeg, in the Provlnce of Manitoba, Canada, have invented certain new and useful Improvements in Car Record and Index Books of which the following is the specification.

The invention relates to an improvement in car record and index books and the object of the invention is to provide a record book which will allow of the quick and accurate entering of the record of any car in transit.

A further object of the invention is to provide an index record book which will permit one to quickly locate any entered order or record relative to a certain car and a still further object of the invention is to provide a car record book wherein diversion or special orders relative to any given car are found with the incoming and outgoing records of the car, the whole record being found indexed under the number of the car.

l l ith the above objects in view the invention consists essentially in the arrangement shortly described reference being had to the accompanying drawing in which- Figure 1 represents a perspective view of my record book showing it open to present a double page, Fig. 2 an enlarged detailed view of a portion of a page and Fig. 3 a view of one of the tabs prior to folding and attaching.

In the drawing like characters of reference indicate corresponding parts ineach figure.

(.4 represents my book which is provided with suitable covers 6 and 0 containing any number of sheets or pages (Z, the number of pages depending on the extent of the rec ords to be kept. The pages are ruled in a particular manner as now described: Each double page as shown in Fig. l of the drawing is supplied with a top margin 0 restricted by double cross rulings f passing completely across the top of the page. The double page below the ruling is divided by paralleled vertical lines 9 and intersecting paralleled horizontal lines it into one hundred divisions or blocks These divisions are numbered with large numerals as indicated ranging consecutively from ()0, O1, 02 etc., to 99, these numbers appearing prominently more or less centrally in the divisions. It is to be noticed that the numbers in the ad joining top divisions differ in each case by five units so that one has little difliculty in finding any desired block number between 00 and 99 immediately a page is opened. Each of the divisions or squares is subdivided by vertical rulings into nine vertical columns of which it will be noticed the third from the left in each instance has permanently entered in it the numbers 1, 2, 3 etc. to 9 in proper arithmetical progression, these numbers appearing directly above ruled follower lines passing completely across the block and in the spaces J so formed. At the bottom of each division I have ruled several additional cross follower lines, the object of which will be hereinafter apparent. Each double page is numbered at the right and left hand corners above the margin as indicated, the book shown in the drawing being opened at page Each sheet of the block is supplied with an. extending index tab in the said tabs having printed on the opposite faces thereof the numbers of the sheet to which they are attached. The tabs are arranged on the sheets in steps so that the numbers thereon can be readily seen at all times. In the actual book there are 99 tabs bearing the index numerals 1, 2 etc., to 99 arranged in proper arithmetical order.

I might here say that the majority of our numbers range five figures and it is for the indexing of such five figure numbers that my record book is especially designed. I can however readily look after cars with six figure numbers as will be explained hereinafter.

The manner of using the book is now described, assuming for instance that a car of a certain number, say 34298 is being shipped from one point to another and later shipped from the latter point to a further point: W hen the car enters the yard to which it is first shipped the entry clerk has to make an entry of the date on which the car came in and also an entry which will allow one to quickly locate other particulars concerning the car. With my book supplied these entries will be made on page 3-4 in division #98 in the first two columns directly opposite the reference numeral 2 appearing in the third column of said division. In other words the first two figures of the car number correspond to the page number, the last two figures of the car number correspond to the division appearing on the page and the middle figure of the car number corresponds to the chosen reference numeral. in the third column of the division. The entry at this time made in the book at this point would be the date on which the car came into the yard and a reference filing number, these being indicated in the present instance as the 28th of the month and a number 210. This chosen reference number 210 would actually be the record or filing number of the conductors sheet which in every case is handed in by the conductor when the train enters the yard. "When the car in question is shipped out of the yard to a farther point a further record entry showing the date of shipment and the filing number of the outgoing conductors sheet is made in the book, this entry being quickly found as above described directly from the car number and appearing on the same page and division as the former entry and directly opposite the former entry in the last two columns of the block. In the present instance I have in dicated the date on which the car left the yards as the 30th of the month and the reference or filing number of the outgoing con duotors sheet as number 250. In event of there being any diversion or special orders regarding the car in question prior to the date on which the car is received in the yards of first shipment, these orders are entered in the two central columns under the car index number. All such orders are necessarily received on a certain date and actually are given on numbered order sheets so that in order to make the diversion or special order in the book it is only necessary to enter in the said latter columns the date on which the order was received and the filing number of the order sheet. This is indicated on the page shown in the drawing as the 26th of the month and special order number 311. The advantage gained by this method of entering or keeping record is that one does not need to bother about special orders once they are entered in the book under the proper car index number as the orders are necesarily always received prior to the arrival of the car so that when the car actually arrives one sees the special order entered in the book as the arrival of the car has to be entered. I'Vhen this entry is made the special order entry previously made will be seen in the adjoining columns.

The first column of each block is used for entering directly opposite the other entry when made, the initials of the company or line to which the car entered belongs. In the present instance I have shown the initials C. P. R. which initials show that the car of which the record is entered (directly opposite these initials) belongs to the Canadian Pacific Railway. The column between this latter column and the third column bearing the numbers 01, 02 etc. to 09 is reserved for the insertion of figures which will allow me to enter in my book cars bearing a six figure number. To explain, if the car to be entered was numbered M5298 in stead of 34298 the person entering this number would insert the figure 5 shown in dotted outline in the said second column immediately opposing the number 2 appearing as a permanent entry in the third column. Other six figure numbers are handled in the same way, being treated in the same manner as far as entering is concerned as five figure numbers with the exception that the third figure of the car number is always entered in the second column as explained.

Occasionally one finds it necessary to enter duplicate car numbers in the book. In instances of this kind one entryris made in the manner hereinbefore described and the other entry or entries are made on the extra line or lines which it will be noticed are reserved at the bottom of each division. Assuming that a Canadian Pacific Railway car No. 34298 has been entered and a Northern Pacific Railway car bearing the same number, i. 6., 34298 comes in. This latter car is entered on the same page and in the same division as the other car, but the entry is made on the lines reserved at the bottom of the division. Referring to Fig. 2 of the drawing it will be seen that the figure 2 appears in the third column toward the bottom and that directly opposite this the initials N. P. R. appear. This is all that is required to enter in the book to make an entry of the Northern Pacific Railway car No. 34298 which is a duplication of the Canadian Pacific Railway car previously entered. The record of the car can be kept in the adjoining columns in the same manner as hereinbefore explained. If the record of a car bearing a duplicate six figure number has to be entered, the two middle figures of the car number are inserted on the reserve lines at the bottom of the block and in columns 2 and 3. It is particularly to be noticed with my invention that the number of the car serves in itself as the index number of this car when entering in the book, the first two figures of the car number in all cases giving the tab number, the last two figures the division number and the central number or figures the column number in the division so that the car number actually becomes the index for the entry to be made relative to that car in the book.

In Fig. 1 of the drawing I have shown the numbers 01, 02, O3 to 99 heavily inked in but I wish it to be understood that these are actually inked in in outline as shown in the enlarged detail in Fig. 2. The reason for this is that if inked in heavily it would be impossible to make intelligible entries in some of the columns in each block opposite the numbers 5, 6 and 7 appearing in the third column of each division.

What I claim as my invention is:

1. fl our record and index book compris ing a series of double pages indexed consecutively from one to ninety-nine inclusive and each divided by rulings into a series of divisions numbered consecutively from 00 to ninety-nine inclusive and each division being divided by rulings into spaces numbered consecutively from 0 to nine, and for the purpose specified.

2. A car record and index book comprising a series of double pages indexed consecutively from one to ninety-nine inclusive and each divided by rulings into a series of divisions numbered consecutively from 00 to ninety-nine inclusive and each division being divided by rulings into a series of columns, there being a column in each division having the numbers 0 to nine inclusive and in arithmetical progression appearing therein, and for the purpose specified.

3. A car record and index book comprising a series of double pages numbered .t'rom one to ninety-nine inclusive arranged in arithmetical progression and each divided by rulings into a plurality of divisions numbered from 00 to ninety-nine inclusive consecutively arranged each division being subdivided by vertical rulings into columns and having follower lines crossing the columns and forming therewith spaces, there being a column in each division bearing the numerals from 0 to nine inclusive in the suc cessive spaces, these latter numbers appear- Gopies of this patent may be obtained for five cents each, by addressing the ing in arithmetical progression, as and for the purpose specified.

t. A car record and index book comprising a plurality of double pages provided with tabs bearing numbers consecutively arranged from one to ninety-nine inclusive said pages being each divided by transverse and vertical rulings into divisions bearing numbers consecutively arranged from 00 to ninety-nine and each division sub-divided by vertical rulings into nine vertical columns, said columns being further subdivided into spaces by spaced crossed follower lines, there being a column in each division having the reference numerals 0 to nine inclusive arranged in the spaces thereof in arithmetical progression, as and for the purpose specified.

5. A our record and index book comprising a series of double pages indexed consecutively from one to ninety-nine inclusive and each divided by rulings into a series of divisions numbered consecutively from 00 to ninety-nine inclusive and each division being divided by rulings into a series of transversely arranged spaces, one o't said columns of spaces in each division having the numbers 0 to nine inclusive and in arithmetical progression appearing therein, as and for the purpose specified.

Signed at Winnipeg, this 6th day of July,

JO SEPH ALVIN VVILLIAll IS. In the presence of- Gr. S lloxennen, ROLAND Fos'rnn.

Commissioner of Iatents,

Washington, D. G. 

